Parish Office - Information and Procedures

 

In the table below, click the item of interest to drop down to that item's information.


 

SUNDAY  MASS

At the heart of the Catholic Faith is the Sunday Eucharist. This is the opportunity for all to gather as a community to celebrate who and what we are. Jesus Christ is our reason for being, and He is present in the central worship of the Catholic Church. As a Faith Community we gather each week for this celebration.

Saturday:  5:00 p.m.

Sunday:  9:00 a.m. and 11:00 a.m.

During the week, masses are calebrated as follows:

Monday - Friday at 9 am and, from Sept to June, on Thursday at 7 pm.

 

RECONCILIATION (CONFESSIONS)

The scheduled opportunity is in the reconciliation room, every Saturday from 4:00 p.m. until 4:45 p.m. or by appointment. Reconciliation is available at anytime by contacting our priests.

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PARISH OFFICE HOURS

It is our hope that the lines of communication are always open between the parish and all parishioners. For this reason, office hours are established. The Parish office is open Monday, Tuesday, Wednesday and Friday from 9:00 a.m. to 12 noon, and from 1:00 p.m. to 5:00 p.m. The office is closed on Thursdays.

When the office is closed, there is an answering machine for our parish telephone number: 519-822-4701.

 
Telephone Extension
 
Father Vernon Boyd, S.J., Pastor
22
e-mail
Father Roger Yaworski, S.J., In Residence
32
 
Sandy Halloran, Business Administrator
26
e-mail
Marina Baker, Administrative Assistant
21
e-mail
Wendy Obbema, Lay Pastoral Associate
23
e-mail
 Stephen Roloson, Choir Master
 66
e-mail

Our priests’ schedules require that they be in many places throughout the day. If you wish to contact them, call the above number. If they are not available at the time, they will return your call at the earliest opportunity.

E-Mail: hr_parish@rogers.com
If you require a response, please choose to phone rather than to e-mail.

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PARISH REGISTRATION

All parishes have geographical boundaries. Sometimes, however, people choose to attend a parish other than the one in which they live. That is their prerogative. It is important, though, to register in the parish you attend. This way, not only your face, but also your name, become familiar.

This is particularly important when someone is requesting a sacrament, whether it is baptism, first communion, confirmation or marriage. A priest has the authority in Church law to administer these sacraments only to his own parishioners. Otherwise, written delegation from the rightful pastor is required.

Also, if a pastoral reference is required, it must come from the pastor of the parish in which you are registered and attend Sunday Mass. A pastoral reference is a statement by the priest that you are actively and sacramentally involved in your Faith. If a priest doesn’t know you, he cannot attest to your practice.

Registration forms are available on the information boards of the church or may be obtained from the parish office

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USE OF OFFERTORY ENVELOPES - PRE-AUTHORIZED CONTRIBUTIONS

It is the responsibility of all church members to support their parish. From the collection basket, all the bills are paid. This includes everything from the purchase of altar breads to wages and upkeep, and everything in between. This is supplemented by fund raisers, but by and far, it is the primary source of revenue.

The government allows the use of charitable receipts for income tax purposes. The parish has the authority to issue such receipts. However, we cannot do this unless we know the amount to which you are entitled. This is done primarily through the use of your own numbered offertory envelope. It also affords you the privacy of your donation. If you do not have envelopes, please call the office and request them.

Parishioners are encouraged to consider making monthly contributions to the parish by using the pre-authorized remittance system. Click to get more information: 
to print out a form to start your monthly pre-authorized contribution:

The Finance Committee would like to invite you to consider also these suggestions:

- As part of a family funeral planning, with the aid of the funeral home or the parish, arrange for mourners to make charitable contributions to the Holy Rosary Capital Campaign.
- You might include a donation to the Parish in your Last Will.

 

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The following sections are of particular interest to Ministry Co-Ordinators.

HEALTH AND SAFETY GUIDELINES
June, 2004

Health and Safety - Guidelines

Holy Rosary Parish is committed to the health and safety of its employees, volunteers and parishioners. We believe that it is everyone’s responsibility to work and act in a safe manner. By working together and following these guidelines, we can create a clean, safe and healthy environment for everyone.

Health and Safety - General Practices

It is everyone’s responsibility to follow these basic health and safety practices.

1. Follow the safety rules associated with the task at hand i.e. using a stepladder versus a chair to reach a top shelf.

2. Always use protective safety equipment as provided i.e. safety goggles when using chemicals, oven mitts when handling hot items.

3. Never operate equipment or use chemicals that you have not been trained to use.

4. Bend your knees when lifting heavy objects. Store heavier items on the lower shelves to avoid lifting.

5. Clean up spills to avoid slip hazards. Watch for tripping hazards such as loose floor mats.

6. Know where the fire extinguishers are located and how to use them. There is an “In Case of Emergency’ sign in each meeting room identifying where fire extinguishers can be found.

Health and Safety Responsibilities

Ministry Leaders. It is every Ministry Leader’s responsibility to provide information and instruction on health and safety procedures for their volunteers. This includes reviewing the content of this page. It is also the Ministry Leader’s responsibility to ensure that everyone works and acts in a safe manner when performing their duties. Ministry Leaders should also know where fire extinguishers and first aid kits are stored.

Volunteers. It is everyone’s responsibility to act in a safe manner at all times. There are no exceptions to this responsibility. As a volunteer, you should not handle any equipment or chemical products that you have not been trained to use safely. This could put you and other people at risk of injury. If you have safety questions or concerns, please bring them to the attention of your Ministry Leader before performing the task at hand.

Creating a safe, clean and healthy environment is everyone’s responsibility.

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Reporting Safety Issues

It is everyone’s responsibility to identify and report potential safety issues. If you identify a potential safety issue, take action to resolve the situation and then report the concern to an Usher, your Ministry Leader, the Pastor or Associate Pastor immediately.

As an example, you arrive at church and notice that ice is falling off the roof of the church onto the walkway. Secure the area so that no one enters the area. This could be done by asking some other parishioners to guard the area. Report the issue immediately as described above.

Emergency Exits

Everyone should always be aware of their closest emergency exit. All meeting rooms have an ‘In Case of Emergency’ sign posted by the door or light switch.

The emergency exiting procedures should be reviewed at the start of a meeting when visitors are attending. This ensures that visitors are aware of how to exit in case of an emergency.

Fire or Emergency Evacuation

In the event of a fire or other emergency requiring evacuation, it is critical to follow some basic steps:

1. Instruct parishioners and volunteers to leave building immediately. Never put your personal safety in jeopardy.

2. Call the fire department (911) from a phone outside the building and then notify the Pastor or Associate Pastor of the emergency.


First Aid / Medical Emergencies

If a medical emergency happens during mass, alert an Usher. They are trained on what to do.

If an emergency happens at another time, asses the situation. If it is a minor issue, there is a First Aid kit located in the Sacristy that can be used to treat minor cuts and scratches. If someone is seriously injured, call 911 immediately. Make sure that the injured person is safe and comfortable. Do not move an injured person unless they are exposed to an unsafe situation eg.: fire. Note: There is a wheelchair in the front lobby if required.

 

USE OF PARISH FACILITIES, LIABILITY INSURANCE COVERAGE

IMPORTANT NOTICE TO ALL MINISTRY LEADERS

Here is a summary of the regulations set out by Diocese of Hamilton with respect to Rental / Use of Parish Facilities, Liability Insurance Coverage and the requirement to fill out applicable forms:

Catholic Mutual Canada has overseen the insurance program on all Diocesan properties in Ontario since 2001. Pearson Dunn Insurance & Financial Services administers this program as their Broker/Agent and are responsible for implementing the regulations. This coverage has an impact on our parish activities. Our pastor, supported by our Pastoral Council and Finance Committee, felt it necessary to specify some of the events and activities which are impacted to the greatest degree.

Listed below are events, activities or functions that clearly need consultation with our Parish Office in terms of requirements and paperwork.

• Off-site Parish event(s).
• Representatives from Parish Groups selling tickets, gift wrapping at a mall, etc.
• Concerts and Rehearsals held in our facilities by outside groups.
• Caterers retained for a parish or rental function.
• Parish Social events where alcoholic beverages are being served or sold.
• Non-Parish Person/Groups using or renting our facilities.
• The requirement to fill out an Injury Report (For third parties, parishioners, volunteers, etc.).

For further information and fees attached to these events or for other required clarification, please contact Roseanne Ferraro at our Parish Office during normal business hours. Joe Martin or John Miller are prepared to meet with any Church Ministry groups to provided more information if desired.

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PASTORAL PLAN IN THE ABSCENCE OF THE PASTOR
Effective Date: October, 2003


Absence of the Pastor

If the Pastor and Associate are not available for their normal duties or wish to delegate some of them to parish staff, the following process is followed:

1. Staff is made aware of the Pastor’s or Associate‘s unavailability or wishes. The information is documented in the staff meeting minutes for future reference.

2. The usual schedule of weekday liturgies may be maintained with visiting clergy as necessary or may be replaced with liturgies and prayer services led by trained lay presiders.

3. The usual schedule of Lord’s Day liturgies is maintained with visiting clergy.

4. Other duties are assigned to staff and/or visiting clergy.


Emergency Plan

During a time of emergency, with or without the presence of the Pastor or Associate, the following process is followed:

1. The person who first becomes aware of the emergency immediately alerts all other staff members to provide backup support.

2. A staff member volunteers to ensure that the following are made aware of the emergency:

a. Chairperson of Pastoral Council
b. The Dean of the Wellington Deanery.

3. If the emergency arises just before a scheduled weekday Eucharist, a trained lay presider leads the Liturgy of the Word (without communion). At the beginning of the liturgy, the assembly is given an explanation of the situation.

4. If the emergency arises just before a scheduled Lord’s Day Eucharist, a trained lay presider leads the Sunday Celebration of the Word. The liturgy includes Communion if there are sufficient hosts in the tabernacle. At the beginning of the liturgy, the assembly is given an explanation of the situation.

5. If the emergency arises just before a scheduled Funeral, a trained lay presider leads the Funeral Rite. The liturgy includes Communion if there are sufficient hosts in the tabernacle. At the beginning of the liturgy, the assembly is given an explanation of the situation.

6. If the emergency arises just before a scheduled Marriage or Baptism, the assembly is given an explanation of the situation and asked to wait while staff attempts to locate a priest or deacon to preside. If none is available, the liturgy is rescheduled.

7. If the emergency arises just before a scheduled period of Penance Rite 1, the period is cancelled and a sign posted to explain the situation and offer alternatives.

8. After the liturgy is complete, staff determines if the emergency is likely to be ongoing. If so, the staff and Chairperson of the Pastoral Council consult with the Dean to formulate a plan of action for subsequent liturgies and for the ongoing functioning of the parish.
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FLOWCHART FOR IMPLEMENTATION OF A NEW POLICY
June, 2004

• A need for a policy is identified based on a current issue or recommendation.

• A sponsor is identified to create the policy.

• The first draft of the policy is created. The sponsor may need to work with the affected ministries i.e. Finance, , Liturgy, Screening, etc.

• The first draft of the policy is presented to Pastoral Council for first reading. Revisions to the draft are made as required.

• The revised draft of the policy is presented to Pastoral Council for a second reading. The revision and review process continues until the policy is finalized. Council votes to accept the policy.

• Once the policy is approved, the Pastoral Council minutes captures the final format and decisions on the policy. The following should then occur to ensure that the policy is communicated to all:

  1. An electronic copy is forwarded to the parish office and the parish team.
  2. A hard copy will be prepared for insertion into the manual for ministry leaders as well as a copy for the manual in the parish office.
  3. If education is required, this should be done as soon as possible and before implementation.
  4. A copy may be posted to the web-site (if appropriate).
  5. The policy should have an implementation date and a date for review should be identified.

• Policy is implemented.


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Updated April 24, 2014